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Notice of Designation of Directory Information Under FERPA

The Emanuel County Board of Education has designated certain information contained in the educational records of the students of the Emanuel County School System as directory information for purposes of the Family Educational Rights and Privacy Act (FERPA).

The following information regarding students is considered directory information: 

  • name
  • address
  • telephone number
  • electronic mail address
  • date and place of birth
  • school
  • program of study
  • participation in officially recognized activities and sports
  • weight and height of members of athletic teams
  • dates of attendance
  • institutions attended by the student
  • audio statements and/or performances, and
  • photographs, video images, and other pictures of the student for school and school system publications. 

Directory information may be disclosed by the Emanuel County School System for any purpose at its discretion, without the consent of a parent of a student or an eligible student. Parents of students and eligible students have the right, however, to refuse to permit the designation of any or all of the above information as directory information. In this case, the information will not be disclosed except with the consent of a parent or student, or as otherwise allowed by FERPA. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Educational Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory informational categories - names, addresses, and telephone listings - unless parents have advised the LEA they do not want their student’s information disclosed without their prior written consent.

Any parent or student refusing to have any or all of the designated directory information disclosed, including directory information that may be disclosed to military recruiters, institutions of higher education, and school system publications, must file written notification to that effect with the principal of the school which the student attends within 30 days of enrolling in each school year. Forms for this purpose are available in the principal’s office.

In the event a refusal is not filed, the Emanuel County School System and the school which the child attends assume that neither the parent of a student nor eligible student objects to the release of the designated directory information.